Cash Journals
Record cash receipts and payments
Recording Cash Transactions
A cash receipts journal records all money coming into the business. A cash payments journal records all money going out. Each entry includes the date, description, amount and which account is affected. These journals are the foundation of accounting records.
Example
Cash Receipts Journal
Date | Details | Amount
1 Mar | Cash sales | R2 500
3 Mar | Payment from debtor (Mr Dlamini) | R1 200
7 Mar | Cash sales | R3 100
Cash Payments Journal:
Date | Details | Amount
2 Mar | Bought stock | R1 800
5 Mar | Paid rent | R3 000
8 Mar | Paid electricity | R650
Note
Remember
Record transactions on the day they happen — don't wait! Always include: date, what the transaction was for, and the exact amount. Cash receipts journal (CRJ) = money IN. Cash payments journal (CPJ) = money OUT. These are posted to the ledger at month end.
Key Vocabulary
Cash receipts journalA book recording all money received by the business
Cash payments journalA book recording all money paid out by the business
DebtorA person who owes money to the business
CreditorA person or business that the business owes money to
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Cash receipts journal
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